Role Title: Backup Administrator, Midrange Technology Unit
Backup Software: _____________________________________
Role Family: Information/Technology Solutions
Role Discipline: Systems (Midrange)
Location : Japan, China, Hong Kong, Malaysia
Overall Role Purpose:
• Installing, upgrading, configuration, administration of the backup software on the master, media and client servers (client software includes standard server clients, Exchange, database, etc agents for those servers that are being backed up).
• Creating backup policies, modification and scheduling of backups.
• Server restoration as well as ad hoc backup & restore requests.
• Ensure all backup are successfully completed and remediate any failed backup.
• Backup SLAs relating to success rate, delinquency, off site rotation, completion time, etc must be met.
• Loading and recalling tape media from offsite as and required to suit operational needs.
• Applying patches & remediation as appropriate to the backup software.
• Providing associated backup / restore reporting.
• Manage vaulting, tape inventory and off-site rotation and recalls of tape media.
• Work with System Administrators from various teams on service restoration issues.
• Ensuring 24 x 7 availability of the backup environment.
• Working with the associated vendors as needed.
• Proactive capacity planning.
• Troubleshooting skills to effect fast problem resolution.
• ITIL knowledge especially in the areas of Incident Management, Problem Management and Change Management.
• Setup and maintain documentation and standards
• Plan, order, install, test and maintain all equipment and work with vendors & suppliers to resolve problems.
Key Accountabilities and Responsibilities:
Technology and Tasks :
• Installing, commissioning, managing, tuning, patching, supporting, troubleshooting & performing administration for the backup environment including the Master, Media & all client & client/agent components.
• Responsible for, but not limited to, the following areas relating to the day-to-day support of the backup environment:
1. Backup and restore administration for the Midrange platform
2. Synergize & coordinate with operations, server & storage teams on Service Recovery incidents.
3. Manage the recall of off-site tapes for restorations or testing.
4. Backup media Capacity management for backup media & backup infrastructure
5. Analysis & troubleshooting failed backups/restores.
6. Backup/restore performance management, e.g. long and slow running backups are identified & remediated.
7. Installing Backup Software, e.g. Backup clients & agents, Backup monitoring and reporting tools.
8. Adding new clients & creating the associated backup policies.
9. Working with the Firewall team to backup / restore firewalled servers (e.g. DMZ servers).
10. Maintain naming standards for Master/ Media server, client, policy, schedule, tape-drives, etc.
11. Maintain standard practices for backup scheduling and retention are maintained.
12. Security management of the backup software.
13. Tape Vaulting is configured for off-site rotation.
14. Periodic restore testing.
15. Participate in Disaster Recovery drills.
16. Configuration Management, i.e. controlling changes in the backup environment.
17. Availability Management, i.e. tape drive, media, library, backup server, application, etc availability
18. Maintenance and Monitoring
19. Maintaining the related technical documentation
20. Asset Management
21. Software currency & Patch Management of the backup software, agents & clients.
22. Adherence to Incident, Problem & Change management process
23. Good working knowledge of UNIX & Windows Operating Systems
24. Knowledgeable in SAN environments & other backup systems, e.g. VTL (Falconstor), IBM disk subsystems, IBM, HDS or EMC SAN storage environments.
25. General writing, testing & implementation of Scripting.
People:
• Team work in a dynamic environment
• Synergizes & co-ordinates with various product lines (e.g. Database, Applications, Network, Storage, Backups, Security, Messaging, etc) for project implementation, troubleshooting, communications, efficiency & productivity improvement.
• Provide knowledge transfer and coach new staff members.
• This position requires everyone to be part of an on-call rotation scheme, i.e. serve in a 24x7 on-call rotation. As a team member of Midrange Technology Unit, odd hours may be required on occasions.
• Good fluency in the English language with proficiency in written and verbal English communication skills
• Develops and maintains communications with staff, customer, vendors, and CSC designated account team as appropriate.
Customer:
• Serves as a liaison between Company and Customer, ensuring client satisfaction with company and product and delivery of support services
• Helping ensure Customer Satisfaction (CSAT) levels are met or exceeded.
• Helping ensure all Service Levels (SLA) are met or exceeded.
Business:
• Serves as a contact for vendors of MIDRANGE related application products, ISVs software and services.
• Investigates sources of equipment and services and reviews and renews contracts for system support, services, and products to ensure that products and services are relevant and match company standards and specifications.
• Manage the 3rd party service providers that provide such services.
• Update the Asset Management Configuration Management, Known Error, etc database as needed.
• Help introduces new technology and process improvement strategies, with an understanding of past/present computing environments.
Financial:
• Evaluates Vendor products in terms of company needs to ensure that appropriate and relevant products are obtained while maintaining cost effectiveness and company efficiency.
• Keep track of maintenance contract renewal & expiry dates.
• Prepares and recommends maintenance & refresh budgets for approval.
Typical Outputs and Deliverables:
• Maintaining a stable, secure, optimized and current backup environment.
• Working with the support functions & team to ensure all Service Levels are met or exceeded.
• Process Manuals, e.g. Account Operations Manual.
• Problem Resolution
• Quality Assurance
• Operational Policies, Procedures, Standards
• Management Reporting related to, but not limited to, the following areas:
1. Capacity Management
2. Configuration Management
3. Performance Management
4. Availability Management
5. Processing Operations
6. Technical Support
7. Virus or Patch Management
8. Hardware maintenance and Monitoring
9. Technical documentation
10. Asset Management
11. Technology currency
12. Service Level Metrics
13. Root Cause Analysis reports
• Technical Analysis and Recommendations
• Product Evaluation Reports
Leadership Competencies:
• Composure
• Customer Focus
• Decision Quality
• Interpersonal Savvy
• Listening
• Peer Relationships
• Planning
• Presentation Skills
• Process Management
• Problem Solving
• Oral & Written Communications
• Organizing
• Resource Management
• Time Management
Functional Competencies:
• Degree in Computer Science, MIS or related field of study or equivalent industry experience.
• Must have 4 or more years of directly related backup administration/troubleshooting experience
• Backup System Administration skills as defined in the Technology and Tasks section above.
• Related vendor training.